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Purchase Orders

Learn more about ordering UC Scout courses using a Purchase Order (PO).

Overview

A purchase order is a legal agreement sent by a buyer (a school or vendor) to a seller (UC Scout) that outlines the specific goods or services they want to purchase, including quantities, prices, and payment details.

We accept purchase orders connected to a check or credit card as payment types for student enrollments in UC Scout course Plans. Please review the details below to ensure a smooth processing experience if you choose to pay via PO.

NOTE: All On Demand courses adhere to our standard Term Dates. For Custom On Demand orders, dates are flexible within the designated term dates.

To place an order using a Purchase Order (PO), send an email to ucscout@ucsc.edu with the following details:

  • School Name
  • School Address
  • School Phone Number
  • Purchase Order (PO) Number
  • Payment Point of Contact (name, email, and phone)
  • Student Enrollment Point of Contact (name, email, and phone)
  • Course Name(s)
  • Course Semester(s) (Semester 1, Semester 2, or both semesters)
  • Total Purchase Order Amount

The PO can be included in the body of the email or as an attachment. Please ensure the PO you submit to ucscout@ucsc.edu includes all the information listed above to prevent processing delays or errors.

Once received, POs will be processed within 48-72 hours. Upon processing, we will generate an invitation code along with student enrollment instructions that will direct your students to self-enroll in the course(s) purchased.

The PO can be paid via credit card or check. If you are mailing a physical check to UC Scout, please mail it to:

UC Regents
Attn: Scout from University of California
3175 Bowers Avenue
Santa Clara, CA 95054

For any questions regarding payment for a Purchase Order, please contact the UC Scout Customer Support team at ucscout@ucsc.edu or (408) 450-4962.

Schools, vendors, and organizations that purchase On Demand courses through a PO will receive one free transcript copy per student, which will be sent directly to the school counselor.

Any additional transcript requests must be submitted through Parchment and will incur a $12 fee per transcript.

Alterations or changes to the course(s) ordered must be submitted as a new Purchase Order (PO) following the instructions above (indicate that the new PO is a replacement for a previous PO). 

Changes to the original PO cannot be made via email or a phone call.